Printers are expensive and thus proper care should be taken to prevent them from being damaged. If you are planning to move or not to use them for an extended period of time, you must ensure that they are properly stored in order to prevent them from getting damaged.
To prepare your printer for storage, ensure that all pending print jobs have been cleared and the printer or plotter has been turned off. After initially turning the printer or plotter off, the device should be unplugged from the main power outlet. Once the machine is off, all connection cables should be removed from the printer where possible and correctly tidied with the use of cable grips to prevent damage. If you have any USB port, parallel or network connectors, make sure they are removed from the printer and stored in a dry area along with the other cables.
Once the printer is off and cables have been tidied, remove any paper that may be left in the tray – either returning it to storage or placing it in another printer. After removing the paper, take out the paper tray. In most printer models the paper tray is often detachable so can be easily removed, however, if it is attached to the printer, it can usually be safely collapsed or folded. You can also store ink and printheads in special storage boxes to prevent them from drying out. For those printers with spittoons the machine should be stripped and the spittoon emptied or replaced prior to moving or tipping the machine (as ink will spill out from the spittoon and cause damage). If you have masking tape or another form of adhesive, make sure the printer’s removable panels and doors are secured. This is done to prevent them from moving around and getting damaged.
Return the printer or plotter to its original packaging for storage or gently wrap the printer using a printer cover, bubble wrap and/or other suitable cover. Next, place the printer and its other accessories in a cardboard box that contains protective packaging such as wrapped newspaper, air pockets or packing peanuts. To prevent these components getting damaged, make sure the box is full by filling any empty space with protective packaging. Once, everything has been stored in the box, including the tray and cables, it is time to seal the box. Use packing tape to securely seal the box and indicate, “Fragile” and “This Side Up” using a permanent marker.
The final step is to store the printer or plotter in a safe, temperature controlled room away from any moisture or damp that can cause damage to the printer. This includes avoiding very cold locations that will cause the ink to freeze. If you follow the above steps, you can keep your printer in storage for up to a year and still maintain its functionalities.
By Sarah-Jayne Culver; a Search Consultant at http://www.fdcstudio.co.uk/ providing Digital Marketing Services throughout the UK.