OpenOffice Calc Keyboard Shortcuts Cheat Sheet

Use these shortcuts in OpenOffice Calc to quickly perform various functions without using the mouse.

Useful Keyboard Shortcuts for OpenOffice Calc

Apache OpenOffice is a free, full-featured open source office suite which includes Calc, a free spreadsheet application similar to Microsoft Excel. You can use Calc to easily build spreadsheets and make tables without purchasing an expensive software package. OpenOffice Calc keyboard shortcuts make using Calc even easier by allowing you to quickly perform common functions without using your mouse. Here are a few useful keyboard shortcuts you can use while working in an OpenOffice Calc spreadsheet. Use these and other keyboard shortcuts to create and edit Calc spreadsheets faster than ever.

Moving Around a Spreadsheet

These two keyboard shortcuts allow you to quickly move from one end of your spreadsheet to the other. Pressing Ctrl+Home places your cursor in the first cell in the sheet (A1). Ctrl+End places your cursor in the last cell on the sheet that contains data.

Moving Around Rows

These two keyboard shortcuts help you quickly move from one end of a row to the other. Pressing the Home key moves your cursor to the first cell of the current row. Pressing the End key moves your cursor to the last cell of the current row that contains data.

Creating Functions

These two keyboard shortcuts make it easy to enter formulas and functions into cells. Ctrl+F2 opens the Function Wizard, which walks you through building a function. Shft+Ctrl+F2 moves the cursor to the input line where you can enter a formula into the current cell.

Adjusting Row Height and Column Width

These keyboard shortcuts let you quickly adjust the height or width of any row or column. Use Alt+Ctrl+Down and Alt+Ctrl+Up to adjust the height of the current row up or down. Use Alt+Ctrl+Right and Alt+Ctrl+Left to adjust the width of the current column up or down.

Optimizing Row Height and Column Width

These keyboard shortcuts make finding the perfect row or column height and width easy. Press Alt+Shft+Down or Alt+Ctrl+Up to optimize the row height based on the current cell. Press Alt+Shft+Right or Alt+Shft+Left to optimize the column width based on the current cell.

Grouping and Ungrouping Cells

These two keyboard shortcuts let you quickly group and ungroup a range of cells. Select a range and press F12 to group the selected data. Press Ctrl+F12 to ungroup the selected data.

Reviewing a Spreadsheet

These two keyboard shortcuts help you make sure the text in your spreadsheet is written just the way you want it. Press the F7 key to check the spelling in the current sheet. Pressing Ctrl+F7 in a cell that contains text will open the thesaurus to find synonyms for the selected word.

Building a spreadsheet can be tedious, time-consuming work. Use these and other OpenOffice Calc keyboard shortcuts to cut down on your work by quickly performing common functions without clicking a mouse button.

Download Cheat Sheet

Download the Calc Shortcuts cheat sheet for an easy, printable reference guide you can tape on your office wall.

Jen Heller Meservey is a freelance writer for Downloadhaus who loves discovering new software and being more productive with freeware apps.