To compete in today’s market, regardless of your industry; you need your business to be as effective and productive as possible. One way that you can increase the output of your workers is by removing the more menial tasks that take up far too much time such as shredding documents, submitting multiple progress reports, and opening mail. Investing in services and tools such as certified document shredding or an automatic letter opener could save your employees a lot of time. This will translate into more time for your workers to focus on important tasks.
Shredding Sensitive Documents
There is definitely importance behind properly shredding and destroying documents with sensitive information when your office no longer needs them. This task, however, can be extremely time consuming, as even shredders made for commercial use still can only handle so many documents at a time. To free your employees up from this responsibility, you can hire a professional shredding service to dispose of all of your documents. Of course you will not want just anyone taking care of documents that contain sensitive and private information, which is why you need a company that is insured and guarantees total security when disposing of your documents.
The More is Not the Merrier
As an employer, it is understandable that you want an account for how your employees are spending their workday. Documents such as timesheets and work logs can prove valuable in tracking and improving productivity and output; however, having your employees fill out multiple documents each day or week to provide this data is taking up valuable time. The more work tracking documents you have your workers fill out, the less time they are able to work on their assignments and tasks.
Instead of bombarding them with tracking documents, choose one and stick with it. There is no reason to have the same information spread across multiple documents. If you are interested in tracking daily and weekly progress, have a weekly document that is comprised of daily timesheets. Each day your employees can submit this one document and by the end of the week you will have a full depiction of how their workweek was spent.
Even small businesses can receive hundreds of pieces of mail each day. The mail needs to be opened, sorted, and distributed to the proper employees. Oftentimes this job will fall to a receptionist or intern, but these employees, just as any other, can really use additional time for more pressing tasks. Having an electronic letter opener will at least decrease some of the tediousness of the mail process.
In order to ensure your business is maximizing time as a whole, it is important that menial tasks are made to be as simple and short as possible.
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Ashely Wilson is a part of a team of writers who have contributed to tons of blogs about business and office supplies. Follow her @AshelyMarie1985 to see what else she has to say!